Privacy Policy for Rewards, Inc. NFT Scratch-Off Sweepstakes
Effective Date: March 11, 2025
Rewards, Inc. ("we," "us," or "our") operates the NFT Scratch-Off Sweepstakes ("Sweepstakes") and is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you participate in the Sweepstakes through purchasing Scratch-Off Tickets at authorized retailers or submitting free mail-in entries. By participating, you agree to the terms outlined herein. Please read this policy carefully. If you do not agree, do not participate.
1. Information We Collect
We collect information from you in the following ways:
a) Information You Provide Directly
Purchase Method: When you buy Scratch-Off Tickets from authorized retailers, we may receive your name, payment details (e.g., last four digits of your card), purchase amount, date, and retailer location if shared by the retailer.
Free Entry Method: When you submit a mail-in entry, we collect your full name, email address, residential address, and handwritten statement as required under Section 4.2 of the Sweepstakes Rules.
Prize Claims: If you win, we may collect additional details such as government-issued ID, tax forms (e.g., W-9), and contact information for prize fulfillment.
b) Information Collected Automatically
Retailer Data: If retailers provide transaction logs, we may receive anonymized or aggregated data about ticket purchases (e.g., ticket price, time of sale).
Website or App Interaction: If you visit our Sweepstakes website (e.g., to check rules or claim prizes), we may collect your IP address, browser type, device ID, operating system, and usage data via cookies or similar technologies (see Section 6).
Third-Party Platforms: If you engage with our Sweepstakes promotions on social media (e.g., X), we may collect your public profile data (e.g., username, posts) if you interact with us.
c) Information from Third Parties
We may receive data from retailers, payment processors, postal services, or marketing partners to verify entries, process purchases, or deliver prizes. For example, a retailer might share sales data to confirm ticket authenticity.
2. How We Use Your Information
We use your information for the following purposes:
Sweepstakes Operations: To process entries (purchased or mail-in), verify eligibility, determine winners, and award prizes as part of the ongoing Sweepstakes.
Legal Compliance: To comply with tax reporting (e.g., IRS Form 1099 for prizes over $600), anti-fraud laws, and sweepstakes regulations.
Communication: To contact you regarding your entry, prize claims, or Sweepstakes updates via email, mail, or phone (if provided).
Analytics: To analyze participation trends, ticket sales, and prize distribution (e.g., aggregated data on entries per state).
Marketing: If you opt in, to send promotional offers about future sweepstakes or related products, subject to applicable laws (e.g., CAN-SPAM Act).
Security: To prevent fraud, unauthorized entries, or misuse of the Sweepstakes.
3. How We Share Your Information
We do not sell your personal information to third parties. We may share it as follows:
Service Providers: With vendors who assist in Sweepstakes operations (e.g., prize fulfillment companies, payment processors, postal services) under strict confidentiality agreements.
Retailers: With authorized retailers to verify ticket purchases or resolve disputes.
Legal Obligations: With government agencies, law enforcement, or regulators if required by law (e.g., tax authorities for prize reporting).
Business Transfers: If Rewards, Inc. is sold, merged, or acquired, your information may be transferred as part of that transaction.
Aggregated Data: We may share anonymized statistics (e.g., total entries per region) with partners or the public for promotional purposes.
4. Your Choices
Opt-Out of Marketing: You may unsubscribe from promotional emails by clicking the "unsubscribe" link in any message or contacting us at [[email protected]].
Limit Data Sharing: You cannot opt out of sharing necessary for Sweepstakes operations (e.g., prize delivery), but you can refrain from optional interactions (e.g., social media engagement).
Cookies: If we operate a website, you can adjust browser settings to disable cookies, though this may limit functionality (e.g., prize claim forms).
5. Data Security
We implement reasonable measures to protect your information, including:
Encryption of sensitive data (e.g., payment details) in transit and at rest.
Access controls limit employee and vendor access to what’s necessary for their roles.
Physical security for mail-in entries (e.g., locked storage).
However, no system is 100% secure. We are not responsible for breaches beyond our reasonable control (e.g., postal service errors).
6. Cookies and Tracking Technologies
If you interact with our Sweepstakes website or digital ads:
Cookies: We use cookies to track site usage, remember preferences, and serve relevant content.
Analytics Tools: Third-party tools (e.g., Google Analytics) may collect anonymized data about your visit.
Advertising: We may use tracking pixels to measure ad performance or retarget you with Sweepstakes promotions (if opted in).
You can manage these via browser settings, but disabling them may affect your experience.
7. Data Retention
Entry Data: We retain purchase and mail-in entry details for the duration of the Sweepstakes plus 3 years to resolve disputes, comply with tax laws, or meet record-keeping requirements.
Winner Data: Prize recipient information is kept indefinitely for tax and audit purposes unless otherwise required by law.
De-identified Data: Aggregated statistics may be retained permanently.
After retention periods, we securely delete or anonymize your information.
8. Children’s Privacy
The Sweepstakes is not intended for individuals under 19 (or the age of majority in your jurisdiction, if higher). We do not knowingly collect data from minors. If we learn a minor has participated, we will void their entry and delete their information.
9. State-Specific Rights
Depending on your residence, you may have additional rights:
California (CCPA/CPRA): You may request access to, deletion of, or details about your personal information’s use/sale (though we don’t sell data). Submit requests to [email protected]. We’ll verify your identity using entry details.
Virginia, Colorado, etc. (VCDPA, CPA): Similar rights to access, correct, or delete data apply if your state has enacted privacy laws by March 11, 2025.
10. International Participants
The Sweepstakes is U.S.-based. If you participate from outside the U.S. (where permitted), your data will be transferred to and processed in the United States, subject to U.S. laws, which may offer less protection than your home country (e.g., EU GDPR). By participating, you consent to this transfer.
11. Third-Party Links
Our website or promotional materials may link to third-party sites (e.g., retailer pages). We’re not responsible for their privacy practices. Review their policies separately.
12. Changes to This Policy
We may update this Privacy Policy to reflect legal, operational, or Sweepstakes changes. The updated version will be posted at [www.scratch.cards/privacy] with a revised effective date. Continued participation after changes constitutes acceptance.
13. Contact Us
For questions, requests, or complaints:
Email: [email protected]
Mail: Rewards, Inc., Attn: Privacy Officer, P.O. Box 1009, Crystal Lake, IL, 60014
Response Time: We’ll respond within 30 days (or as required by law, e.g., 45 days under CCPA).